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General Project Limitations

1 / User interface and usability

Challenging to navigate, the UX/UI design was not optimized with the current development of the edtechdev tool. Moving forward, this would be our top priority. 

2 / Back-end modifications

Back-end modifications are limited by the current structure of the Odoo app itself, thus alterations are not easily made. 

 

Further API extensions and integrations will be helpful for more seamless integration and usability.

3 / In-app navigation

Modular apps within Odoo provide flexibility to build and create additional tools, however, the quantity can be overwhelming to navigate through.

 

In the future, finding ways to reduce the amount of unnecessary tools and feature would streamline the user experience.

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Sophy Chu

Our MySupport App was very much one that was relevant to both Helena and I, as we have had previous experience working in the health and education sector such that we were able to see and understand the need for such a centralized platform.

In Theory
 

Drawing from the approaches of data-mining and pedagogical documentation of “the living wall”, we hoped to center students’ in special education and their perspectives alongside data- driven methodologies such that we can have a more comprehensive approach to support their needs.

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I believe both quantitative and qualitative approaches can be seen as extensions of core concepts in Media Ecology and New Materialism, specifically the “intra-action and diffusion” of information between the “selbstbildung” of the individual student, surrounding support workers, and their environment, as well as the artifacts and progress they make in the learning process.

In Practice
 

In terms of our design process, we were drawing from approaches in UI/UX design and research principles, though not as vigorous as we had hoped to, due to time constraints and limitations.

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Moving forward, I believe having a stronger understanding of UX design processes will be helpful with finding more robust solutions to serve the needs of the different people this app was intended for, especially with such a broad range of professions we need to take into consideration.

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I believe we have a strong conceptual idea very early on in the term, however, the execution and technical difficulties we ran into was what set us back in terms of time. The biggest challenge was trying to find a suitable platform to host our application on, and then altering their offered features to fit the functions of what we wanted for our app.

 

Perhaps it would’ve been easier overall to choose a simpler/familiar platform ( a learning management platform instead of a customer relationship management platform). However, we both wanted to rise up to the challenge and stretch our abilities with this final project.

 

We spent a lot of time tinkering around on many different platforms, including Salesforce and Hubspot before we settled on Odoo, due to the modular features and was less complex than the other two platforms for what we needed.

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Since Odoo does not have the best user interface and not geared for management in health and education, we spent a lot of time trying to re-structure what they offered to fit our own application needs. The process of that was just really getting hands-on experience playing around with how the features work, understanding the functions that it can afford, and see what we can do to leverage these affordances.

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Due to the limited free trial timeframe of the Odoo platform,  we also had to start from scratch to recreate the app, as the trail would’ve ended before we were able to present. This was also a big set-back in our progress, and we were really worried if we were even able to create a (semi-)functioning app for demonstration. Fortunately, a meeting with the instructor and clarification that documenting and making our creation process transparent was most crucial made us regain some composure just before the presentation date.

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Collaboration

 

In the beginning when we were trying to come up with the conception of this app, Helena and I were trying to find a converging point, which happened to be in the intersection of health and education.

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From my experience as a support worker for youths on the autism spectrum, I provided some of the different perspectives of the support workers and their potential user experience concerns, which was necessary for creating the features to our app. Helena also chimed in with her experience as well, having also experience in a similar supporting role working with individuals in special education.

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We both put our heads together with the technical aspect of creating the app, as we needed to understand the strengths and weaknesses of each feature.

 

Helena had a lot more experience with using CRM platforms from her previous professional experiences and was immensely helpful with some of the troubleshooting and modification of the back-end structure. 

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I spent time creating the content on the Odoo app, specifically for Knowledge and Surveys, and creating this website on Wix to showcase our project and present our deliverable. 

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When I was feeling overwhelmed and uncertain about our vision, Helena provided a lot of encouragement which really uplifted our team morale, which really gave us  motivation and that extra push at the end of the semester.

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Helena Wright

I am passionate about this project, MySupport, because my sister has down syndrome and I have spent all of my life interacting with the disabled community. As a kid, I swam on a pre-para Olympic swim team, foreshadowing my role as a swim instructor dedicated to children with disabilities. And subsequently, I came across students with learning disabilities and ASD as a teacher in the classroom. Further, my best friend, a pediatric physiotherapist, shared her frustrations with the lack of communication between support workers and the challenges present for parents having to juggle several sources of information. The burden of being a caregiver, manager, and parent to a special needs child impacts low-income families the hardest, and we wanted to make a tool that could be implemented by anybody (ideally at an affordable cost).

The reason why I don’t believe a tool currently exists for centralized communication across support workers is because the technology needs to be all-encompassing (space to create, store, develop, and collaborate on digital artifacts) and capable of complex communication systems that prioritize usability. Many tech apps are too limited in scope; for the tool, we needed something that allowed for the combination of several complex elements. We landed on Odoo, after an exhaustive search, because it granted us the flexibility to incorporate several key systems of communication and collaboration. Also, it came with a foundational structure in which we could make customizable modifications to fit our needs, which despite how challenging it was, proved to be a fruitful endeavor. 

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I feel very comfortable with CRMs, and have used several previously, but never Odoo. Our project was my first time creating something from scratch using a CRM and I found the backend of the build very difficult to navigate. If we had more time to further develop our tool, we would have created a more complex data collection system using a pipeline management feature that would easily track a child's development.

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Sophy and I share the same vision for what the tool could potentially become, and we discussed in depth the need for improving our tool's usability. Currently, the tool has a few well-developed pieces, but one function we had perfected was the “Project” app. We integrated the app well with our other features, made it very interactive, and accomplished including graphs that visualize key data points. 

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Data mining was at the forefront of our mind and we wanted to ensure we could include measurable outcomes for our users. Data analysis (DA) presents a really unique opportunity for children who are non-vocal to be seen and heard. A collection of observations allows caregivers to assess patterns, identify areas of support, and pinpoint issues. We wanted our tool to be able to offer foundational DA and the opportunity to integrate other platforms if necessary. We included an export feature that can download the data in an excel document, which presents the opportunity to upload the data into an advanced DA platform if need be. I strongly believe data mining is an undercapitalized tool for children with disabilities and that tools like these could allow us to tap into undiscovered macro-trends. I imagined that if even half of Canada used our tool, we would gain so much more insight into disability studies as a whole, and could leverage that information to create even better, more advanced technologies.

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MySupport was well consulted by the course readings and we really leaned into the concept of a “Living Wall” (Bjiarveit et al, 2019). Primarily, because the concept was well sustained by a practical study that had documented a successful outcome, and we wanted to try and replicate that concept as much as possible in a digital form. The qualitative data collected in the “Living Wall” of MySupport would complement our quantitative data sources and provide a fuller, more cohesive picture of a child's development. 

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Sophy and I connected well, on a personal and professional level, and I think we found great success in our project. Our interests aligned and we determined that there was a real need for a tool that allows for a centralized method of communication for the folks supporting children with special needs. I am excited and eager to share this tool with others, as I think we delivered (despite its limitations), both theoretically and functionally, a phenomenal tool.

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References

Romero, C; Ventura, S. & Garcia, C. (2008) Data mining in course management systems: Moodle case study and tutorial. Computers & Education, 51, Issue 1, pp.368-384 https://doi.org/10.1016/j.compedu.2007.05.016

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Carol Ann Wien (2013) Making Learning Visible Through Pedagogical Documentation http://conference-handouts.s3.amazonaws.com/2019-nctm-san-diego/pdfs/378-

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Bjiarveit et al (2019). The Living Wall: Implementing and Interpreting Pedagogical Documentation in Specialized Settings https://journals.uvic.ca/index.php/jcs/article/view/19058

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